Help Contents

The Full Record page displays the full details of a Monthly Catalog document.

• What information does a Full Record contain?
• How can I navigate between the Full Record and other items on the Search Results?
• Hit highlighting
• How can I view the Monthly Catalog Image page?
• How can I add a Full Record to the Marked List?
• How can I link to the Full Record?
• How can I email a record?
• How can I print a record?
• How can I download the citation for a record?
• How can I save a Full Record to My Archive?

What information does a Full Record for a document contain?

Full Records for Monthly Catalog entries contain the following information (where available):

• Publication title
• Appendix title
• Corporate agency/author - clicking a linked corporate agency/author name in the Full Record will execute a search for other documents produced by that agency and take you to a new Search Results page.
• Author - clicking a linked author name in the Full Record will execute a search for other documents containing references to the same individual and take you to a new Search Results page.
• Publication date
• SuDoc number - The Superintendent of Documents classification system is used to identify public documents which were distributed to depository libraries and described in the Monthly Catalog of U.S. Government Publications. The first four parts of the number relate to issuing agency, subordinate offices, series number and numbered series or annual. Clicking this link will execute a search for other documents belonging to the same series or annual and will take you to a new Search Results page.
• Series title
• Series number
• Publisher
• Printer
• Place of publication
• Description
• Notes
• Availability
• Corrections
• GPO item number -the number assigned to item by the U.S. Government Printing Office (GPO). Clicking a linked GPO item number in the Full Record will execute a search for other documents with the same number and will display them on a new Search Results page.
• Stock number
• Contract number
• L.C. card number
• Monthly Catalog date - the date of the issue.
• Monthly Catalog issue number - the number of the issue. Clicking a hyperlinked number in the Full Record will search for other documents with the same catalog number and will take you to a new Search Results page.
• Monthly Catalog page number - the number of the page of the issue in which the document appears. Clicking a hyperlinked page number in the Full Record will search for other documents that appear on the same page and will take you to a new Search Results page.
• Monthly Catalog entry number - each document recorded in the Monthly Catalog has a unique entry number.

Full Records for front/back matter and indexes contain the following information (where available):

• Publication title, including page range details
• Monthly Catalog date - the date of the issue.
• Monthly Catalog issue number - the number of the issue. Clicking a hyperlinked number in the Full Record will search for other documents with the same catalog number and will take you to a new Search Results page.
• Record text

How can I navigate between the Full Record and other items in the Search Results?

If you have accessed a Full Record from a Search Results page, links to the previous and next result in the list will be displayed at the top of the page. Click a link to go to the Full Record for that result. To return to the Search Results page click the Back to Search Results link in the side panel.

Hit Highlighting

When the Full Record has been accessed directly from a Search Results page, hit highlighting is used to identify your search terms within the record. Hits are shown with a yellow background.

Hit highlighting is available for the Publication title, Corporate agency/author, Author, SuDoc number, Series title, Series number, Printer, Place of publication, Description, Notes, Availability, Corrections, GPO item number, Stock number, Contract number, L.C. card number, Monthly Catalog issue number, Monthly Catalog page number and Monthly Catalog entry number fields.

How can I view the Monthly Catalog Image page?

The Full Record also allows you to view the scanned full text of the relevant page in Monthly Catalog.

To view the full text, click the Monthly Catalog Image link at the bottom of the Full Record. You can also view it in PDF format by clicking the Monthly Catalog Image - PDF link. Note that PDF pages open in a popup window.

If you are having difficulty viewing PDF files it may be because you have a popup blocker activated. Please disable your popup blocker or add this site to your trusted/allowed sites.

Alternatively, right click on the PDF link, choose one of the following menu options (depending on which browser you are using), and follow any prompts that may be displayed:

• Save Target As... (Internet Explorer).
• Save Link As... (Firefox). Note that you will need to change the '.do' extension to '.pdf'.
• Download Linked File (Safari).

How can I add a Full Record to the Marked List?

You can add a Full Record to the Marked List so that you can collect together several documents ready for emailing, printing or downloading during your session on Monthly Catalog.
Note: You cannot add Index items to the Marked List.

To do this:

• Click the Add to Marked List checkbox so that the checkbox appears checked
  The background color will change to indicate that the Full Record has been added to the Marked List and the total number of items in the Marked List will be shown next to the Marked List link at the top of the page.
• If you want to remove the Full Record from Marked List click the checkbox so that it appears unchecked
  The original background color will be restored and the total number of items will change to reflect that an item has been removed.

You can view items in the Marked List at any time by following the Marked List link at the top of the page.

How can I link to the Full Record?

You can obtain the durable link for a Full Record by clicking the Durable URL link in the side panel at the right of the page. A panel will open displaying the URL; you can copy and paste it into your documents and email.

How can I email a record?

Use the Email link in the side panel at the right of the page to go to the Email page which contains a form to enable you to email the Full Record.
Note: You cannot email Index items.

Note: to email more than one record at a time you will need to use Marked List or My Archive.

How can I print a record?

You can print the Full Record you are currently viewing in one of the following ways:

• Click the Print view link in the side panel at the right of the page.
  This will take you to a Print view page which displays the Full Record without any of the site navigation, as it will appear when you print it out. There are some options available on the Print view page to modify how the record is displayed for printing.
  OR
• Use the print button in your browser.

How can I download the citation for a record?

Use the Download citation link to go to the Download Citations page where you can choose the format of the record for downloading to your computer.
Note: You cannot download Index items.

This page provides options for you to download the record in plain text format, download in a format compatible with ProCite, EndNote, Reference Manager and RefWorks or export directly to ProCite, EndNote, Reference Manager or RefWorks.

How can I save a Full Record to My Archive?

You can save a Full Record to My Archive for future reference.
Note: You cannot save Index items to My Archive

• Click on the Save to My Archive link in the side panel to the right of the page
• If you are already logged into My Archive, you will be taken to the Saved Items page where the citation for your record will be listed.
• If you are not logged into My Archive, you will need to enter your username and password before you can proceed.

If you do not have a My Archive account, or would like more information, go to the My Archive Help Page.

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